1. Who is responsible?
WorkFiled is developed by Martin Preus (Preus Studio), Denmark. Questions about privacy and your rights: [email protected].
2. In short
WorkFiled works on your own devices. We do not run a server for the app or your data, and the app has no user accounts, analytics, advertising, tracking or third-party SDKs. Your records are not sent to any AI service. We do not receive the records, photos, signatures, private rates or business details you enter.
3. What is stored on your device
The app stores what you enter: work records and their revisions, customer and contact details you type in, hours, materials, private rates and notes, photos and captions, the customer’s name, role, comments and signature, your business details and logo, and the PDFs created when a record is completed. It also keeps a copy of your workspace from just before your latest restore and any Saved local work copies you create. If you use iCloud sync, there may also be local transfer copies waiting to be sent or applied.
The camera is used only when you tap to take a photo, and the photo library only when you choose photos yourself.
Completed records are kept unchanged on purpose: a correction creates a new revision and keeps the original. The app has no general command that permanently erases completed records or their history.
4. The recipient’s copy and the PDF
The recipient’s copy and the PDF are made only from the work and quantities, photos, the customer’s comments and any signature, and the public business details and logo you choose to show. Your private rates, internal notes, totals and invoice details are never included.
5. Optional iCloud sync
If your version of WorkFiled offers iCloud sync and you turn it on, copies of your records are kept in the private database of your own iCloud account (Apple CloudKit). It is meant for one person using the same iCloud account on their own devices and is not shared with other people. The data counts towards your own iCloud storage, and we cannot read it. While a device is offline, changes wait on that device and are sent later. Apple processes this data under the Apple Privacy Policy.
Pause sync on this device stops transfers on that device. It does not delete anything, on the device or in iCloud.
6. Exports and sharing you choose
You can export PDFs, an internal CSV file and full backup files (.workrecords) and share them with the system share sheet, for example to Files, Mail or a messaging app. After that, the recipient or service you choose is responsible for that copy. The CSV file contains private rates and invoice references. Backup files are not encrypted by the app, so store them safely. Exported files and backups are your own copies: pausing sync or removing the app does not remove them.
7. Purchases
Subscriptions are sold and handled by Apple through the App Store. Apple collects and processes purchase information under its own terms and privacy policy. We do not receive your payment card details. The app checks Apple’s signed subscription information locally to determine whether Pro is available on your device. This information is not sent to a Preus Studio server.
8. Information about your customers
If you record information about your customers (for example name, address or signature), you decide why and how it is used and are responsible for having a lawful basis for it. The app does not send this information to us.
9. Removing your data
We have not yet verified, and so do not describe here, exactly what removing the app deletes on each kind of device. Exported files, backups, files you have shared and data in your iCloud account are separate copies and are not removed by removing the app.
Apple describes a general way to manage and delete app data stored in iCloud through iCloud storage settings. This route has not yet been tested specifically for WorkFiled, so we do not promise a particular result. Email us if you need help.
10. When you email us
If you write to [email protected], we use your email address and message to answer and follow up your request. Closed support conversations are normally deleted after 12 months. They may be kept longer where necessary to resolve an unresolved dispute or to comply with a legal obligation. We do not promise a particular response time. Please do not send passwords or unnecessary customer information.
11. This website
The Preus Studio website is hosted on Cloudflare Pages. WorkFiled’s pages use no analytics, advertising or tracking and have no forms or external scripts. Cloudflare may process technical information, such as IP addresses and access logs, to deliver and protect the site.
12. Children
WorkFiled is a tool for businesses and is not directed at children.
13. Your rights
Because we do not receive the data in the app, we cannot access, correct or delete it for you; you control it directly on your device and, if you use sync, in your iCloud account. For your correspondence with us, you can ask for access, correction or deletion at [email protected]. You can complain to the Danish Data Protection Agency (Datatilsynet) or the supervisory authority in your country.
14. Changes
If this policy changes, we will update the date above and publish the new version on this page. See also the terms of use.